Workforce management ROI calculator

Find the capacity you're already paying for.

Enter a few numbers about your team to estimate what Octofi could save you in manager time, overtime, and capacity. Every assumption is shown, and you can change any of them.

Your team

$
$
$
Adjust assumptions

These start conservative, below what Octofi customers have reported. Change them to match your own expectations.

Your estimate

Estimated annual savings

$0

Based on your inputs and the assumptions shown

Manager time back$0
Lower overtime$0
Capacity found$0
0manager hours back a year
0full-time equivalents of capacity
Get your exact ROI with a quote

Not counted in this estimate

Your real savings are likely higher. This number leaves out costs that are harder to measure but just as real:

  • Burnout. Last-minute coverage gaps land on the same reliable people, week after week.
  • Attrition. Every person who leaves takes their training with them, and replacing them costs recruiting time, onboarding, and months of ramp-up.
  • Time off admin. Hours spent approving requests, checking balances, and finding coverage, often in spreadsheets and chat threads.
  • Missed coverage. Gaps that turn into missed SLAs, slower response times, and escalations.
  • Lost clients. For service providers, repeated coverage failures put renewals at risk.
How we calculate this

Three numbers, no black box.

The estimate adds up three savings. Each one uses your inputs and a conservative assumption you can change.

Manager time back

Managers × weekly scheduling hours × 52 weeks × the share of that time Octofi saves, valued at your manager cost per hour.

Lower overtime

Your annual overtime spend × the expected reduction from better coverage and fewer last-minute gaps.

Capacity found

Your team's total labor cost × the share of hours put back to productive work once you can see where time goes.

Results

What customers have seen.

The calculator's starting assumptions sit below these results on purpose.

Global MSSP
$2M+
in savings
12
FTEs of capacity reclaimed
2,600
manager hours saved a year
24/7 operations team
85%
fewer coverage gaps
12%
lower overtime
20+
manager hours back each week
FAQ

About the calculator.

How accurate is this estimate?

It's a starting point, not a quote. It uses your numbers and conservative assumptions, and it leaves out harder-to-measure savings like lower attrition and fewer missed SLAs. In a demo, we'll build a more precise business case with you.

Where do the starting assumptions come from?

They're set below the results Octofi customers have reported, such as 12% lower overtime and more than 20 manager hours back each week. You can change every assumption.

What does fully loaded cost mean?

Salary plus benefits, payroll taxes, equipment, and other costs of employing someone. If you're not sure, use salary plus about a third as a rough estimate.

Why doesn't it show payback or ROI multiple?

Octofi is priced per seat, and your price depends on your plan and team size. Talk to sales for a quote, and we'll show savings against your actual cost.

Do you store what I enter?

Not unless you ask us to. The calculator runs in your browser, and nothing you enter is sent to us unless you request a detailed quote.

Turn your estimate into a business case.

Bring these numbers to a demo. We'll refine them with you and show you where Octofi finds the savings.

Live in two weeks. Configured by our team.