Microsoft Shifts alternative

Keep Microsoft Teams. Add what Shifts leaves out.

Microsoft Shifts covers the basics inside Teams. Octofi is built for 24/7 operations that have outgrown them, with time-off accruals, live status from Teams presence, follow-the-sun scheduling, and labor analytics.

Choose Microsoft Shifts if

  • You run a small team with simple schedules
  • You work from a single location
  • You mainly need open shifts and a basic time clock
  • You manage time off separately from scheduling

Choose Octofi if

  • You run 24/7 coverage across several teams or sites
  • You want time off built into your scheduling
  • You need detailed activity scheduling inside each person’s shift
  • You need labor analytics to plan future staffing
FeatureOctofiMicrosoft Shifts
Built for24/7, multi-team operationsSmall teams with simple schedules in Microsoft Teams
Schedules and templates
Rotating patterns and tasks inside shiftsPitman, DuPont, 2-2-3, and custom rotations, with tasks inside each shiftShifts and activities
Time zonesSet per user, for follow-the-sun coverageSet per team schedule
Time-off requests and approvalsCoverage view built into every approval
Automatic time-off accrualsBuilt in, with tenure rulesNot built in; balances updated by hand
Live activity viewActivity Status dashboard
Microsoft TeamsPresence feeds live statusRuns inside Teams
Labor analyticsHours by activity, reports, and BITimesheet export to Excel
HR system sync70+ systemsThrough Microsoft’s API and connectors
Time to go liveLive in two weeks, with your schedules, time-off policies, and integrations set up by our teamSet up by your admins inside Teams
CostPer seat, with setup and onboarding by our team includedAvailable depending on licensing

Based on publicly available information as of September 2026. Features and plans change, so check with each vendor.

Works with Microsoft 365

Your team stays in Teams.

Moving off Shifts doesn't mean leaving Microsoft. Octofi connects to the tools your team already uses.

Sign in with Microsoft Entra ID

Single sign-on on web and mobile, with no separate passwords to manage.

Teams presence, built in

Teams presence feeds the Activity Status dashboard, so status stays current without anyone updating it by hand.

Profiles that stay in sync

Profile photos, titles, and hire dates can sync from Microsoft 365, so tenure-based accruals stay accurate.

FAQ

Switching from Microsoft Shifts.

Can we keep using Microsoft Teams?

Yes. Octofi signs in with Microsoft Entra ID and uses Teams presence to keep live status current, so your team keeps working in Teams.

Isn't Shifts already included with Microsoft 365?

It is, with many plans. Teams usually move to Octofi when managing 24/7 coverage, time-off balances, and reporting by hand starts costing more in manager hours than a dedicated tool would. Our ROI calculator can help you estimate that.

Does Octofi calculate time-off accruals?

Yes. Each time-off policy has its own accrual rate, tenure bonuses, holiday calendar, and overdraft setting, and balances update automatically.

Can you move our existing schedules over?

Yes. Our team handles the move for you during onboarding.

How long does switching take?

Most teams are live in two weeks.

Everything else included

The full Octofi platform.

Beyond the differences above, here's everything your team gets with Octofi.

Scheduling

  • Rotating patterns and templates
  • Tasks inside shifts
  • Drag-and-drop and bulk duplicate
  • Time zone per shift
  • Coverage percentage
  • Labor compliance

Time off

  • Requests and approvals
  • Automatic accruals
  • Tenure bonuses and overdraft rules
  • Regional holiday calendars
  • Call-out tracking
  • Busiest-week stats

Live status

  • Activity Status dashboard
  • 30-second refresh
  • Multiple statuses at once
  • Activity history
  • Teams and Slack presence
  • Automatic status updates

Teams and access

  • Multi-team
  • Built-in and custom roles
  • SSO with Google and Entra ID
  • Mobile SSO
  • Audit log of every change
  • SAML on Enterprise

Data and reporting

  • Labor analytics
  • Built-in reports
  • CSV export from every table
  • Datasets
  • API access
  • Custom reports on request

Integrations

  • Web, iOS, and Android apps
  • HR sync with 70+ systems
  • Microsoft 365 profile sync
  • Payroll hour sync on Enterprise
  • Your BI tool through the API
  • Onboarding by our team
Some features depend on your plan.Compare plans →

See Octofi alongside Teams.

We'll show you your schedules, time off, and live status in Octofi, connected to Microsoft 365.

Live in two weeks. Configured by our team.