Effective Date: December 16, 2025
Octofi ("we," "our," or "us") values your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, and safeguard information when you visit our website (octofi.com) and use our services.
1. Information We Collect
We may collect the following types of information:
Personal Information: Name, email address, company details, job title, and other contact details provided when you interact with us.
Account Information: Login credentials, billing details, and purchase history if you subscribe to our services.
Usage Data: IP address, browser type, device information, and analytics data collected through cookies and tracking technologies.
Customer Support Information: Any information you provide when contacting our support team.
2. How We Use Your Information
We use the collected information to: Provide, operate, and improve our workforce management services.Process transactions and manage billing. Communicate with you regarding updates, promotions, or service-related messages. Monitor and analyze usage trends to enhance user experience.Ensure compliance with legal obligations and enforce our policies.
3. Data Sharing and Disclosure
We do not sell your personal data. However, we may share information with:
Service Providers: Third-party vendors who assist with hosting, payment processing, analytics, and security.
Legal Authorities: When required to comply with legal obligations or protect our rights.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction.
4. Data Security
We implement industry-standard security measures to protect your information. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
5. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights:
Access and Correction: Request access to or correction of your personal data.
Data Deletion: Request deletion of your data, subject to legal and contractual obligations.
Opt-Out: Manage cookie preferences and unsubscribe from marketing communications.
To exercise your rights, please contact us at support@octofi.com.
6. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to analyze website traffic and enhance user experience. You can manage cookie preferences through your browser settings.
7. International Data Transfers
If you are accessing our services from outside the United States or the United Kingdom, your data may be transferred to and processed in jurisdictions with different data protection laws. We comply with applicable data protection regulations, including the General Data Protection Regulation (GDPR) in the UK and relevant US privacy laws.
8. Google Data Usage and Compliance Data Access and Scopes
Our application may access certain Google user data through Google APIs, including but not limited to: Email address and basic profile information.
These permissions are requested solely to provide core functionality within our services.
Use, Storage, and Sharing of Google User DataUse: Google user data is used exclusively to enable features such as authentication, personalization, and account management.
Storage: Data is stored securely using industry-standard encryption and access controls.
Sharing: We do not share Google user data with third parties except as required to provide the service or comply with legal obligations.
Limited Use Requirements
Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. This means:
Data is not used for advertising purposes.Data is not sold or transferred to third parties for unrelated purposes.Access is limited to what is necessary for the app’s functionality.
General Data Practices
We apply strict principles of data collection, processing, and security across all customer data:
Data minimization: We collect only what is necessary.
Secure processing: Encryption in transit and at rest.
Access control: Restricted to authorized personnel only.
Contractual Variations
While this public privacy policy governs our general data practices, specific customer data processing terms and obligations are defined in separate, executed agreements (such as a Data Processing Agreement or Master Service Agreement). These agreements take precedence over this policy for contracted customers.
9. Changes to This Privacy Policy
We may update this policy periodically. Any changes will be posted on this page with an updated effective date.
10. General Notice
While this Privacy Policy outlines our general practices regarding the collection and use of information, the specific terms governing the processing, security, and retention of Customer Data for our enterprise clients are defined in the mutually executed Master Service Agreement (MSA) and/or Data Processing Agreement (DPA) between Octofi LLC and the Customer.
11. Contact Us
If you have any questions about this Privacy Policy, contact us at support@octofi.com.
