Google Sheets alternative

Your schedule has outgrown the spreadsheet.

A shared Google Sheet works until 24/7 coverage, time off, and reporting get complicated. Octofi gives you rotating schedules, automatic time-off accruals, live status, and labor analytics, set up by our team in two weeks.

Book a demo All comparisons

Choose Google Sheets if

You run one small team with a simple schedule
Your schedule rarely changes
You track time-off balances somewhere else
Free matters more than time saved

Choose Octofi if

You run 24/7 coverage across teams or sites
You need time-off accruals that calculate themselves
You want to see who is working on what, right now
Leadership asks where labor hours actually go

Feature	Octofi	Google Sheets
Built for	24/7, multi-team operations	Anything, built by hand
Shift scheduling	Pitman, DuPont, 2-2-3, and custom rotations, with tasks inside each shift	Formulas and copy-paste
Time zones	Set per user, for follow-the-sun coverage	Converted by hand
Time-off requests and approvals	Requests and approvals with team coverage in view	Separate forms or email
Accruals and holidays	Automatic accruals with tenure bonuses, overdraft rules, and regional holidays	Formulas maintained by hand
Live view of who is working now	Activity Status dashboard: presence and current task, refreshed every 30 seconds	–
Coverage gaps	Coverage percentage on every schedule	Checked by eye
Labor analytics	Hours by activity, team, and shift, with reports, CSV, and an open API for BI	Pivot tables by hand
Change history	Full audit log of every change	Version history
Time to go live	Live in two weeks, with your schedules, time-off policies, and integrations set up by our team	Built and maintained by hand
Cost	Per seat, with setup and onboarding by our team included	Included with Google Workspace

Based on publicly available information as of October 2026. Features and plans change, so check with each vendor.

Works with Google Workspace

Keep Google. Lose the spreadsheet.

Octofi works with the Google tools your team already uses.

Sign in with Google

Single sign-on with Google Workspace on every plan, on web and mobile.

Export anything to CSV

Every table exports to CSV, so you can still work in Sheets when you want to.

Moved for you

Our team imports your current shifts, time-off data, and users during onboarding.

FAQ

Switching from Google Sheets.

Can you import our existing spreadsheet?

Yes. Our team handles the move for you during onboarding, including shifts, time-off data, and users.

Can we still get our data in Google Sheets?

Yes. Every table exports to CSV, and built-in reports cover scheduling, activity, and leave.

Is it worth paying for when Sheets is free?

The spreadsheet is free. The hours spent rebuilding schedules, tracking time off by hand, and fixing coverage gaps are not. Our ROI calculator estimates that cost for your team.

Does Octofi work with Google Workspace?

Yes. Your team signs in with Google Workspace, on web and mobile.

How long does switching take?

Most teams are live in two weeks.

Everything else included

The full Octofi platform.

Beyond the differences above, here's everything your team gets with Octofi.

Scheduling

Rotating patterns and templates
Tasks inside shifts
Drag-and-drop and bulk duplicate
Time zone per shift
Coverage percentage
Labor compliance

Time off

Requests and approvals
Automatic accruals
Tenure bonuses and overdraft rules
Regional holiday calendars
Call-out tracking
Busiest-week stats

Live status

Activity Status dashboard
30-second refresh
Multiple statuses at once
Activity history
Teams and Slack presence
Automatic status updates

Teams and access

Multi-team
Built-in and custom roles
SSO with Google and Entra ID
Mobile SSO
Audit log of every change
SAML on Enterprise

Data and reporting

Labor analytics
Built-in reports
CSV export from every table
Datasets
API access
Custom reports on request

Integrations

Web, iOS, and Android apps
HR sync with 70+ systems
Microsoft 365 profile sync
Payroll hour sync on Enterprise
Your BI tool through the API
Onboarding by our team

Some features depend on your plan.Compare plans →

See your schedule out of the spreadsheet.

We'll show you your schedules, time off, and live status in Octofi, set up the way your team works.

Book a demo Estimate your savings

Live in two weeks. Configured by our team.